TTS Board Meeting Minutes, November 9, 2014
Start time: 9:43 a.m.
Attendees: Board Members-Keith Gorley, Donna Chattulani, Sal Montano, charly van den bergh, Marty Drozdorf
I. Reading and approval of minutes: Minutes from October 19, 2014 were approved.
II. Reports:
a. Treasurer’s Report: Previous balance was 1153.17. Expenses were 311.57, which included the Halloween Milonga. Collected $23 from Tardeada, and $50 in membership renewal. Current balance is $1,363.60.
b. Membership Report: 43 paid members. Memberships up for renewal are K.G., M.G, R.G., J.M, M.F., D.L., and J.T.
III. Business Discussed:
a. Donna will inform Keith of expiring memberships
b. Donna will revise/update Treasurer's Report
c. Keith will ask Rusty which bank he uses for his Paypal account
d. QTango
e. Admission for New Year Eve Milonga will be $25 for members and $35 for non-members.
f. Donna and Keith will meet to discuss paypal
g. charly responsible for flyer
h. Marty will purchase Dance Card drawing gifts
i. charly responsible for dance cards
j. Keith sign hotel contract
k. Board members volunteered to transport guest back to hotel after shuttle stops running
IV. Business deferred:
a. Policies and Procedures
b. Member benefits.
c. Film Series
d. Tucson Tango Festival
e. Advertisement
Next meeting November 23, 2014, at 4:00 p.m. at Maker House.
TTS Board Meeting Minutes October 19, 2014
TTS Annual Meeting Minutes August 24, 2014
TTS Board Meeting Minutes August 12, 2014
Start time: 9:43 a.m.
Attendees: Board Members-Keith Gorley, Donna Chattulani, Sal Montano, charly van den bergh, Marty Drozdorf
I. Reading and approval of minutes: Minutes from October 19, 2014 were approved.
II. Reports:
a. Treasurer’s Report: Previous balance was 1153.17. Expenses were 311.57, which included the Halloween Milonga. Collected $23 from Tardeada, and $50 in membership renewal. Current balance is $1,363.60.
b. Membership Report: 43 paid members. Memberships up for renewal are K.G., M.G, R.G., J.M, M.F., D.L., and J.T.
III. Business Discussed:
a. Donna will inform Keith of expiring memberships
b. Donna will revise/update Treasurer's Report
c. Keith will ask Rusty which bank he uses for his Paypal account
d. QTango
e. Admission for New Year Eve Milonga will be $25 for members and $35 for non-members.
f. Donna and Keith will meet to discuss paypal
g. charly responsible for flyer
h. Marty will purchase Dance Card drawing gifts
i. charly responsible for dance cards
j. Keith sign hotel contract
k. Board members volunteered to transport guest back to hotel after shuttle stops running
IV. Business deferred:
a. Policies and Procedures
b. Member benefits.
c. Film Series
d. Tucson Tango Festival
e. Advertisement
Next meeting November 23, 2014, at 4:00 p.m. at Maker House.
TTS Board Meeting Minutes October 19, 2014
Start time 9:42 am, Bruegger's Bagel
Attendees: Board Members-Keith Gorley, Donna Chattulani, Sal Montano, and charly van den bergh
Absent-Marty Drozdorf
1. Reading and approval of minutes: Minutes from August 24, 2014 were approved. 2. Reports: a. Treasurer’s Report: Previous balance was 1172,06. Paid $26 for insurance; $2, bank service charge, $5.39 for decorations and $10 for candy. Collected $17 from Tardeada. Current balance is $1,170.17. b. Membership Report: 39 paid members
II. Old Business: a. Halloween Milonga: Costume prizes are bottles of Argentine wine. Categories are most innovative and best overall. b. New Year Eve Milonga: Paypal account authorized. Discussed sponsorships to offset cost.
c. Next Tardeada is November 2, 2014. d. Engaged in a lively and substantive discussion regarding TTS's reason for being, what we to offer the community, and community image.
III. New Business:
a. Existing Policies and Procedures rendered null and void. New Policies and Procedures will be drafted.
b. Member benefits are presented limited to reduced milonga admission and donation based Tardeada participation.
c. Film Series: Decision on hold pending licensing cost.
d. Tucson Tango Festival: What role would TTS play at festival, if any? How might we contribute?
IV. Action Items: a. Donna will obtain a food price quote from American Legion for next meeting.
b. charly will secure licensing cost for next meeting c. Keith and Donna will visit American Legion on October 22, 2014.
d. Agreed upon a disclaimer statement for future procedure. Will add: These are the people promoting themselves as teachers/instructors.
e. Donna authorized to purchase costume contest prizes
Next meeting November 9, 2014, at 9:30 a.m. at Bruegger's Bagel at Campbell and Speedway.
Meeting adjourned at 12:02 p.m.
Attendees: Board Members-Keith Gorley, Donna Chattulani, Sal Montano, and charly van den bergh
Absent-Marty Drozdorf
1. Reading and approval of minutes: Minutes from August 24, 2014 were approved. 2. Reports: a. Treasurer’s Report: Previous balance was 1172,06. Paid $26 for insurance; $2, bank service charge, $5.39 for decorations and $10 for candy. Collected $17 from Tardeada. Current balance is $1,170.17. b. Membership Report: 39 paid members
II. Old Business: a. Halloween Milonga: Costume prizes are bottles of Argentine wine. Categories are most innovative and best overall. b. New Year Eve Milonga: Paypal account authorized. Discussed sponsorships to offset cost.
c. Next Tardeada is November 2, 2014. d. Engaged in a lively and substantive discussion regarding TTS's reason for being, what we to offer the community, and community image.
III. New Business:
a. Existing Policies and Procedures rendered null and void. New Policies and Procedures will be drafted.
b. Member benefits are presented limited to reduced milonga admission and donation based Tardeada participation.
c. Film Series: Decision on hold pending licensing cost.
d. Tucson Tango Festival: What role would TTS play at festival, if any? How might we contribute?
IV. Action Items: a. Donna will obtain a food price quote from American Legion for next meeting.
b. charly will secure licensing cost for next meeting c. Keith and Donna will visit American Legion on October 22, 2014.
d. Agreed upon a disclaimer statement for future procedure. Will add: These are the people promoting themselves as teachers/instructors.
e. Donna authorized to purchase costume contest prizes
Next meeting November 9, 2014, at 9:30 a.m. at Bruegger's Bagel at Campbell and Speedway.
Meeting adjourned at 12:02 p.m.
TTS Annual Meeting Minutes August 24, 2014
Start
time: 3:01 p.m., Downtown Library
Attendees:
Board Members-Keith Gorley, Donna
Chattulani, Sal Montano, and charly van den bergh
Members-Arlene
Siegel
Absent-Marty
Drozdorf
1. Reading and approval of minutes: Minutes from August 12, 2014 were not
available for approval.
2. Reports:
a. Treasurer’s
Report: Submitted but not
read. $200 paid to American Legion
for Halloween Milonga. Keith
reimbursed for $35 membership fee to American Legion. Current balance is $1,200.06.
b. Membership
Report: One renewing membership
check received.
c. NYE Venue Report: Not discussed
II. Old Business:
a. Flyer for tardeada at Varsity Club
discussed.
b. Procedure
for choosing winners of Costume Contest discussed.
c. Revised
Bylaws passed. The biggest change
was the elimination of honorary memberships. One is either a paid member or
not.
d.
Of the eleven ballots submitted, charly was unanimously elected to the
Board.
III. New Business: None.
IV. Action Items:
a. Board
members directed to submit agenda items for next meeting
b. Keith
will send copies of current policies and procedures to Board members
c.
charly will complete flyers for Halloween and tardeada for distribution
on Wednesday
Next meeting September 11, 2014, at 7
p.m., at charly's.
Meeting adjourned at 4:22 p.m.
TTS Board Meeting Minutes August 12, 2014
Start
time: 6:10 p.m. charly's house
Meeting held at Charly Van Den Bergh's house
Meeting held at Charly Van Den Bergh's house
Attendees: Board members Marty
Drozdoff, Donna Chattulani, Sal Montano, and charly van den bergh
Absent-Keith Gorley
1. Reading and approval of
minutes from August 12th.
2. Reports of officers and
committees
Treasurer's
Report-we currrently have a balance of $1435.06, and a membership of 44
members.
3. Old Business
Halloween
Milonga-Donna was able to obtain the American Legion Hall for $200 for October
31st. We need to get prizes for
the costume contest.
Keith will
file the membership paperwork for the Legion.
New Year's
Eve Milonga update-Allan Klus will be one of the two Dj's. Marty will
call Sheila, at the Hotel Tucson City Center to confirm the shuttle hours for
the New Year's Eve Milonga.
Elections
will be held on Sunday at 3 PM at the downtown Library
Status of
practicas-instead of practicas, there will be room for people to practice on
the side floors when we have our 1st Sunday of the month Tardeadas from 3
to 6 at the Varsity Club.
Donna will
send out the winning passes from the last Milonga.
4. New Business-Marty will call
the Varsity Club to confirm our reservations and to determine if they have a
sound system set up or if we need to bring our own. Marty will meet with
Sal to record the music playlist onto MP3's for the Tardeadas. Dancers can bring their own food and
beverages.
For NYE Milonga,
it was discussed that vegetables and other serving appetizers be purchased at
at a Supermarket as many restaurants are closed early for New Year's Eve.
(TBD).
Rubio's fundraiser
for the 31st of August requires a flyer, which are available on Facebook.
It is only available at the Rubio's at Glenn and Campbell.
5. Meeting ended at 8:10 PM
6. Next meeting-Annual Meeting, Sunday, August 24, 2014, 3 p.m.
TTS Board Meeting Minutes July 27, 2014
Start time: 12:00 p.m.
Attendees: Keith Gorley, Donna Chattulani, Sal Montano, charly
van den bergh and Marty Drozdorff
1. Reading and approval of minutes: charly moved that the minutes be accepted and
Sal seconded.
2. Reports:
a Treasurer's Report: $7.56 spent on dance cards, $227.50 for
Cabaret rental and $50 for DJ.
Beginning balance of $1,572.57.
Current balance of $1,464.64.
b. Bastille Day Milonga: Expenses $360.57. Income $177.13.
Financial loss $183.44. Three renewing members, one new member.
c. Membership Report: 44 members.
II. Old Business:
a. New
Year Eve Venue and Lodging Report: Board
agreed to hold milonga at American Legion.
Hotel Tucson City Center will set
aside rooms and provide a shuttle.
Contracts to be negotiated.
b. Cost of Cabaret promoted a discussion
regarding future venues.
c. American Legion fund raisers postpone still
the Spring.
d. Allen Klus has agreed to be one of the two
NYE DJs.
III. New Business: None.
IV. Action Items:
a. Donna and Keith will stuff and mail out
enevelopes on July 29,
2014.
b. charly will post Bylaws and ballot info on
blog site.
c. Marty will follow-up with Hotel Tucson City Center
d. Donna will follow-up with American Legion
e. Keith will post a Call for DJs.
f. Keith will print ballot
Next meeting is August 17, 2014, 11:00 a.m., at charly's
residence.
Meeting adjourned at 1:05 p.m.TTS Board Meeting Minutes June 29, 2014
Start time 4:42 pm, Varsity Club
Attendees: Keith Gorley, Donna Chattulani, Sal Montano, Marty Drozdorff, and charly van den bergh
1. Reading and approval of minutes: Marty motioned that the minutes be accepted; seconded by Charly. Minutes approved.
2. Reports:
a. Treasurer’s Report: Since last meeting, $24.63 in milonga decorations deducted. Bank balance is $1,600.57.
b. Membership Report: 42 paid members
c. NYE Venue Report: Decision still pending on New Year Eve venue. As good stewards of TTS's money, currently the American Legion (AM) in conjunction with Inn Suites Hotel is most feasible. I repeat, a decision is still pending.
II. Old Business:
a. Charly has deposited our existing documents in a document storage folder. Written instructions for placing and viewing documents was also completed.
b. Revised Bylaws comment period has been closed. Discussed suggestions submitted by members. Voting on the revised Bylaws will be combined with election of officers.
c. Donna and Keith drafted a ballot and cover letter for pending elections.
d. Venues in general. The American Legion may be our best financial option for New Years Eve. Varsity Club has been approved for use.
e. Fund raising. Keith will visit Rubio's. Discussed a Pot Luck Dinner and Dance. Board waiting a response from AM regarding venue cost. UU church on 22nd, discussed as a possible venue.
III. New Business:
a. Mission and vision statements were condensed/revised.
IV. Action Items:
a. Charly will contact La Placita and Loft theatre (open item)
b. Marty will visit Inn Suites Hotel and report back at next meeting.
Next meeting July 6, 2014, at 11 a.m., at Charly's.
Meeting adjourned at 6:25 p.m.
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